Senior Team Secretary

Locatie: Hoofddorp
Salaris: Afhankelijk van leeftijd en ervaring
Dienstverband: Werving en Selectie

The Team Secretary provides secretarial and administrative support to the Sub-surface manager, Commercial manager and Operations manager and their teams for all aspects of their work, ensuring a smooth and effective running of their day-to-day office duties.

Responsible for all secretarial and administrative duties required such as:

• Managing telephone calls, correspondence and documentation and provide information on matters relating to the team
• Managing managers agenda and department; organise and keep update meeting schedules, log invitations, follow up with RSVP’s
• Handling travel and accommodation arrangements for managers and their teams; where necessary processing reimbursement (prepare and file) expenses in accordance with applicable rules
• Providing appropriate support to the organisation of meetings and events (video or teleconference facility);
• Providing assistance to the setting up of electronic and conventional documents management systems for the team (Contact lists, mailing, typing, photocopying, scanning, filing and archiving)
• Managing documents and/or databases
• Deputising for other secretaries during absences
• Providing ad-hoc secretarial and administrative services internally to department /NL staff members and when necessary to other UK/staff
• Support departmental processes and workflow
• Performing other related task assigned by the supervisor

• Good understanding of office organisation and the role and tasks of a secretary
• Profound knowledge of Microsoft Office (Outlook, Word, Excel, Powerpoint) and SAP
• Demonstrating responsiveness and flexibility
• Excellent communication and interpersonal skills
• Aptitude for teamwork
• Attention to detail
• Ability to work under pressure.
• HBO think and performing level, appropriate secretarial education
• Several years of experience as (senior) secretary within international dynamic business and/or legal environment
• Excellent command of English and Dutch both written and spoken
• Accurate and efficient
• Planner and organizer
• Assertive
• No 9-to-5 mentality
• Services oriented
• Good prioritising
• Presentable
• Hands-on mentality
• Team player

Our client is an integrated energy company operating predominately in the UK and North America.

Switchjobs as organization
Switchjobs is an employment agency specialized in Contracting, Search & Selection, Specialized Project Jobs, Payrolling/Contract Management. Switchjobs was founded in 1988 and is located in a historic building in the city centre of Leiden. Our team exists of 16 professionals, all very experienced in the contracting and flex branch and specialized in the specific fields:
- ICT
- Finance
- Sales & Commerce


A personal relationship
With a new step in your career is it of great importance that this step suits your life. Next to education, your experience, character and personality, travel distance and private life are key factors for us.
Your background and ambitions define your new position. We make sure that a candidate and company really match and we pay attention to professionalism as well as corporate culture, team composition, education and career opportunities. We work as your companion to your next career step and choose the personal approach in this matter.


Selection procedure
If you are interested in this vacancy we gladly receive your résumé including your motivation via selbali@switchjobs.nl.
After checking your details whe will respond to you within short notice. Next step will be an interview by phone, followed by a personal interview at our office or a webcam interview. After successfully passing this first round, we will introduce you as a qualified candidate to our client who will most likely invite you for the second round interview at their office.
We will never present your personal details or CV to any third party without your explicit permission to do so.

In our selection process a reference check will be incorporated as well as a (possible) assessment.